Student Services

Academic transcripts

An Academic Transcript is a record of a student's results for the duration of the student's enrolment at the University.
Academic Transcripts are available from Student Administration office. Submit the completed Academic Transcript request form at the Student Administration office.
Please provide details of your name, address, ID number (if known), course and date of completion(if appropriate).

Amending your enrolment details

Enrolment Amendment (adding or deleting unit/s)
Students who wish to add or delete unit/s of study are required to complete an Enrolment Amendment form and lodge it at the Student Administration office before the census date of the relevant semester. The form must be signed by the relevant Course Co-ordinator or Head authorising the change to their enrolment prior to lodging the form with Student Administration office.

Current Enrolment Details

Current students wishing to obtain a statement providing details of their current units of study and results, full/part-time status and units weightings provided they don't have an outstanding agency debt.

Change of personal details

Students who wish to change their address or name details on the University student system are required to obtain a Change of Address or Name form available from Student Administration Office. Students changing their name must provide evidence of the name change e.g. certificate.

Leave from studies

Students wishing to take leave from their studies are required to complete an Application for Leave from Studies form available from Student Administration office. Students are advised to speak with their relevant Course Co-ordinator or contact Student Services Manager prior to submitting the application. Completed application forms are lodged with Administration Office.

Withdrawal from all studies

Students wishing to cease studying at the University and cancel their enrolment are required to complete a Withdrawal from all Studies form available from Student Administration office. Students are strongly advised to contact their Course Co-ordinator or Student Services Manager prior to submitting the form at Administration Office.

Submission of the form in this case cancels enrolment (as of the date of lodgement) and generates a refund of the General Service Fee and upfront HECS payments (current semester) if lodged prior to the relevant HECS census date.

If students with a deferred HECS option submit the 'Withdrawal from all Studies' form prior to the relevant HECS census date the HECS liability will be cancelled for the current semester. Students still have a liability for any HECS incurred prior to withdrawal.

Transferring Courses

Students wishing to transfer to another University of Ballarat course are required to apply via the Direct Application Form. Application Forms are available from the web or from Student Services